For Master Teachers preparing their PMES portfolio, one important document to organize is the Performance Monitoring and Coaching Form or PMCF.
The PMCF is useful because it documents significant incidents, coaching mechanisms, feedback, recommendations, and progress updates. For Master Teachers, it may serve as evidence of instructional leadership, monitoring, coaching, mentoring, and support provided to classroom teachers.
This post shares sample PMCF templates intended only for Master Teachers. These samples may be used as references when preparing PMES MOVs related to coaching and monitoring teachers.
Please note that these are sample templates only. Master Teachers should customize each PMCF based on actual coaching records, classroom observations, significant incidents, teacher needs, learner data, and school instructions.
Resource Information
| Resource Details | Description |
|---|---|
| Resource Title | Sample PMCF for Master Teachers |
| File Type | Editable Word Document |
| Main Use | PMES MOV reference for Master Teachers |
| Form Name | Performance Monitoring and Coaching Form |
| School Year | 2025-2026 sample format |
| Target Users | Master Teachers serving as raters, coaches, or instructional mentors |
| Ratees in Sample | Classroom teachers |
| Editable | Yes |
| Important Note | Sample PMCF only for Master Teachers |
What Is the PMCF?
PMCF stands for Performance Monitoring and Coaching Form. It is a performance documentation form used to record significant incidents, coaching actions, feedback, recommendations, and progress updates during the performance cycle.
DepEd Order No. 2, s. 2015 identifies the PMCF as the form intended for capturing significant incidents in performance monitoring and coaching.
In PMES or performance documentation, the PMCF helps show that the rater or coach did not only evaluate performance at the end of the cycle. It shows that monitoring, support, and coaching happened during the school year.
Why PMCF Is Important for Master Teachers
Master Teachers often provide instructional support to classroom teachers. This support may include coaching, mentoring, classroom observation, demonstration teaching, LAC facilitation, lesson study, data analysis, and feedback conferences.
A well-written PMCF can help document:
- What significant teaching-related incident was observed
- How the incident affected teaching or learner performance
- What coaching mechanism was provided
- What feedback or recommendation was given
- What progress was observed after the coaching
- How the Master Teacher supported the ratee’s instructional improvement
For PMES MOV preparation, this makes the PMCF useful because it connects monitoring, coaching, feedback, and progress in one document.
Important Note: These Samples Are for Master Teachers Only
The uploaded PMCF samples are prepared for situations where the Master Teacher serves as the rater or coach.
In the sample files, the rater is a Master Teacher I, while the ratees are classroom teachers. The PMCF entries document how the Master Teacher monitored teacher needs and provided coaching support.
These templates are not meant to be submitted without editing. They should be used only as a guide when preparing actual PMCF documentation for Master Teacher coaching and monitoring activities.
What’s Inside the Sample PMCF Files?
The sample PMCF files include common parts of a Performance Monitoring and Coaching Form.
| PMCF Part | Purpose |
|---|---|
| Name of Ratee | Identifies the teacher being monitored or coached |
| Position | Shows the position of the ratee |
| School | Identifies the school assignment |
| Date | Records when the significant incident or coaching event happened |
| Significant Incidents | Describes the actual situation observed or reported |
| Impact on Job | Explains how the incident affected teaching performance or learner outcomes |
| Coaching Mechanisms | Lists the support given by the Master Teacher |
| Feedback / Recommendation | States the guidance or next step recommended |
| Progress to Date | Records improvement or follow-up results |
| Conducted By | Identifies the rater or coach |
| Concurred By | Identifies the ratee who acknowledges the record |
| Approved By | Identifies the approving authority |
This structure is useful because it does not simply list activities. It records the situation, intervention, and progress.
Sample PMCF Entries Preview
Below is a simplified preview of the types of entries found in the sample PMCF files.
| Focus Area | Significant Incident | Coaching Mechanism | Progress to Date |
|---|---|---|---|
| Literacy and Numeracy | Learners had difficulty solving word problems and the teacher relied mainly on procedural teaching | LAC session, demonstration teaching, coaching | Learners’ formative test scores improved |
| Classroom Engagement | Learners showed low engagement and limited participation during classroom observation | Observation, coaching, feedback conference | Classroom observation rating improved |
| Learner Proficiency | Quarterly assessment results showed learners below proficiency | One-on-one coaching and monitoring | Learner scores improved |
| Differentiated Reading | Teacher had difficulty addressing mixed-ability learners during reading activities | LAC session, lesson study, coaching | Participation among struggling readers increased |
| ICT Integration | Classroom monitoring showed minimal use of ICT tools | Workshop, monitoring, coaching | Use of digital resources improved |
| Assessment Alignment | Review of test papers showed misalignment between assessment items and learning competencies | Workshop and coaching | Test validity improved |
These sample entries show how PMCF can document actual instructional concerns and the coaching provided by the Master Teacher.
Why “Significant Incidents” Matter
One common mistake in writing PMCF entries is focusing only on activities.
For example, this is too general:
“Conducted coaching session.”
A stronger PMCF entry describes the actual situation:
“During classroom observation, learners showed low engagement and limited participation in activities.”
The second example is stronger because it identifies what happened and why coaching was needed.
A good significant incident should be:
- Based on an actual situation
- Related to teaching performance, learner engagement, assessment, instruction, or professional practice
- Specific enough to explain why coaching was needed
- Written in a professional and objective way
- Connected to feedback and progress monitoring
How Master Teachers Can Use the PMCF
Master Teachers may use the PMCF to document support provided to teachers during the school year.
Possible coaching and monitoring situations include:
- LAC session follow-through
- Classroom observation findings
- Post-observation feedback conference
- Teacher difficulty in using differentiated instruction
- Low learner engagement during activities
- Misalignment of assessments with competencies
- Minimal use of ICT or learning resources
- Learner performance gaps based on assessment data
- Need for remediation or intervention support
- Implementation of strategies after coaching
The PMCF becomes more meaningful when it reflects actual support given to teachers and actual progress after the intervention.
Suggested Coaching Mechanisms for Master Teachers
Depending on the concern, Master Teachers may document coaching mechanisms such as:
| Coaching Mechanism | When to Use |
|---|---|
| LAC Session | For shared teacher needs or common instructional concerns |
| Demonstration Teaching | When teachers need modeling of a strategy |
| Lesson Study | When teachers need collaborative planning, observation, and reflection |
| One-on-One Coaching | For individualized teacher support |
| Feedback Conference | After classroom observation or monitoring |
| Peer Review | For checking lesson plans, tests, or learning materials |
| Data Analysis Session | When assessment results need to guide instruction |
| Classroom Monitoring | For checking implementation of agreed strategies |
| Workshop | For hands-on preparation of outputs or tools |
| Mentoring | For continuous professional guidance |
Use the coaching mechanism that matches the actual need of the teacher.
PMES and PPST Relevance
DepEd Order No. 42, s. 2017 adopted the Philippine Professional Standards for Teachers or PPST and states that teacher performance appraisals shall be based on these standards. It also states that PPST shall be used as a basis for teacher learning and development programs.
For Master Teachers, PMCF entries may support documentation related to instructional leadership and teacher development. The form can show how a Master Teacher helped teachers improve in areas such as:
- Literacy and numeracy teaching strategies
- Differentiated instruction
- Classroom management
- Assessment alignment
- Use of learner data
- ICT integration
- Intervention planning
- Learner progress monitoring
- Reflective practice
DM 089, s. 2025 also identifies Phase II as Performance Monitoring and Coaching and states that this shall be recorded by the rater using the PMCF.
How to Customize the Sample PMCF
Before using the sample files, edit them based on actual records.
Suggested steps:
- Replace the sample name of the ratee.
- Update the ratee’s position and school.
- Record the actual date of the significant incident.
- Describe the actual situation objectively.
- Explain the impact on the teacher’s job or learner performance.
- Identify the coaching mechanism actually provided.
- Write clear feedback or recommendation.
- Update the progress to date based on follow-up evidence.
- Replace the names and positions in the signature section.
- Review the form with the ratee and approving authority if required.
The sample names, dates, and incidents should not be submitted as actual PMCF records.
Suggested MOVs to Pair with PMCF
A PMCF is stronger when paired with documents that support the coaching process.
Possible supporting MOVs include:
- Classroom observation notes
- Post-conference notes
- Coaching and mentoring log
- LAC session plan
- LAC attendance sheet
- LAC minutes
- Demonstration teaching documentation
- Lesson study documentation
- Data analysis results
- Learner assessment results
- Intervention plan
- Learner progress monitoring report
- Teacher reflection notes
- Revised lesson plans
- Peer review checklist
- Photos or screenshots, if allowed
These documents can help show that the PMCF entries are based on actual coaching and monitoring activities.
Teacher Tips for Writing a Better PMCF
For stronger and more credible PMCF documentation, consider these tips:
- Write significant incidents, not just activities.
- Use objective and professional language.
- Avoid vague entries such as “teacher needs improvement.”
- Connect the incident to teaching practice or learner outcomes.
- Identify the coaching mechanism clearly.
- Include feedback that is practical and actionable.
- Record progress after the coaching.
- Use data when available, such as assessment results or participation records.
- Prepare one PMCF per ratee when appropriate.
- Make sure the form reflects actual coaching done by the Master Teacher.
The PMCF should tell a clear story: what happened, what support was given, and what improved.
Sample PMCF Wording Guide
You may use this guide when writing entries:
| PMCF Column | Writing Guide |
|---|---|
| Significant Incidents | Describe the actual observed or reported situation |
| Impact on Job | Explain how it affected instruction, learner engagement, assessment, or performance |
| Coaching Mechanisms | State the actual support provided |
| Feedback / Recommendation | Give clear guidance or next steps |
| Progress to Date | Record observed improvement or follow-up result |
Example:
| Column | Sample Entry |
|---|---|
| Significant Incident | During classroom monitoring, learners showed difficulty explaining their answers in problem-solving activities. |
| Impact on Job | Learners needed more structured opportunities to explain reasoning and apply concepts. |
| Coaching Mechanism | Coaching conference, demonstration teaching, lesson planning support |
| Feedback / Recommendation | Integrate guided problem-solving routines and provide sentence starters for learner explanations. |
| Progress to Date | Learners showed improved participation and more complete explanations during follow-up monitoring. |
Download the Sample PMCF for Master Teachers
You may download the sample PMCF files below.
Reminder: These are sample PMCF files only for Master Teachers. Please customize each file based on actual coaching, monitoring, feedback, and progress records.
Frequently Asked Questions
What is PMCF?
PMCF means Performance Monitoring and Coaching Form. It is used to record significant incidents, coaching mechanisms, feedback, recommendations, and progress during the performance monitoring and coaching phase.
Are these PMCF samples for all teachers?
No. These samples are intended for Master Teachers who serve as raters, coaches, or instructional mentors of classroom teachers.
Can one PMCF cover multiple PMES indicators?
Yes, if the significant incidents, coaching mechanisms, feedback, and progress are relevant to those indicators. However, always follow your evaluator’s instructions.
Should I write activities or significant incidents?
Write significant incidents. Activities may be included as coaching mechanisms, but the significant incident should describe the actual situation that required monitoring or coaching.
How many PMCF files should a Master Teacher prepare?
It depends on your assignment, number of ratees, and school instructions. A practical approach is to prepare separate PMCF documentation for each teacher you coached or monitored.
Can I copy the sample PMCF entries?
You may use them as a guide, but do not submit them as your own record. Replace the names, dates, incidents, feedback, and progress based on your actual coaching documentation.
What makes a PMCF strong as an MOV?
A strong PMCF includes a clear significant incident, relevant impact on job, appropriate coaching mechanism, practical recommendation, and documented progress after coaching.
Is PMCF an official DepEd form?
Yes, PMCF is part of DepEd performance monitoring and coaching documentation. However, these uploaded files are sample templates and should be edited based on official school or division instructions.
Related Resources
You may also check these related PMES and teacher portfolio resources:
- Free Editable LAC Plan for SY 2025-2026
- Free LAC Reflection Journal Sample for PMES
- Free Editable School Action Plan Sample for PMES Objective 2
- Free Editable Communication Log Template for PMES Objective 12 MOV
- Free Editable IDP Entries for IPCRF and PMES SY 2025-2026
Important Reminder and Disclaimer
These PMCF files are provided as sample educational resources only and are intended as references for Master Teachers preparing PMES MOVs related to coaching and monitoring.
Do not submit the sample names, incidents, dates, feedback, recommendations, or progress notes as actual records. Each PMCF should reflect real significant incidents, actual coaching mechanisms, verified progress, and school-approved documentation.
Always follow the latest instructions from DepEd, your division office, school head, rater, or PMES evaluator.
Final Notes
For Master Teachers, the PMCF is a strong document because it shows instructional leadership in action. It helps document how the Master Teacher monitors teacher needs, provides coaching, gives feedback, and tracks progress.
Use the sample PMCF files as a guide, then revise them carefully so they reflect your actual coaching work and the professional growth of the teachers you support.